Terms and conditions of accommodation

Article 1. Scope of Application

  1. Contracts for Accommodation and related agreements to be entered into by and between JR TOKAI HOTELS CO., LTD. (hereinafter referred to as this "Hotel") and Guest to be accommodated at Nagoya JR Gate Tower Hotel shall be subject to these Terms & Conditions. Any particular not provided for herein shall be governed by laws and regulations, and / or generally accepted practices.
  2. In the case where the Hotel has entered into a special contract with the Guest insofar as such special contract does not violate laws and regulations and generally accepted practices, notwithstanding the preceding Paragraph, the special contract shall take precedence over the provisions of these Terms & Conditions.

Article 2. Application for Accommodation Contracts

  1. A Guest who intends to make an application for an Accommodation Contract with the Hotel shall notify the Hotel of the following particulars.
    1. Name of the Guest(s);
    2. Date of accommodation and estimated time of arrival;
    3. Accommodation Charges (based, in principle, on the Basic Accommodation Charges listed in the Attached Table No.1); and
    4. Other particulars deemed necessary by the Hotel.
  2. In the case where the Guest requests, during his / her stay, an extension of the accommodation beyond the date(s) in subparagraph (2) of the preceding Paragraph, it shall be regarded as an application for a new Accommodation Contract at the time such request is made.

Article 3. Conclusion of Accommodation Contract and related agreement

  1. A Contract for Accommodation shall be deemed to have been concluded when the Hotel has dully accepted the application as stipulated in the preceding Article. However, if the Hotel determines that a person who made an application for accommodation did not have an actual intention to stay at the Hotel, then the application under the preceding paragraph shall be deemed to be null and void.
  2. When a Contract for accommodation has been concluded in accordance with the provisions of the preceding Paragraph the Guest is requested to pay an accommodation deposit fixed by the Hotel within the limits of the Basic Accommodation Charges covering the Guest's entire period of stay by the date specified by the Hotel.
  3. The deposit shall be first allotted for the Total Accommodation Charges to be paid by the Guest, then secondly for the cancellation charges under Article 6 and thirdly for the reparations under Article 18 as applicable, and the remainder, if any, shall be refunded at the time of the payment of the Accommodation Charges as stated in Article 12.
  4. When the Guest has failed to pay the deposit by the date as stipulated in Paragraph 2, the Hotel shall treat the Accommodation Contract as invalid. However, the same shall apply in the case where the Guest is thus informed by the Hotel when the period of payment of the deposit is specified.

Article 4. Special Contracts Requiring No Accommodation Deposit

  1. Notwithstanding the provisions of Paragraph 2 of the preceding Article, the Hotel may enter into a special contract requiring no Accommodation deposit after the Contract has been concluded as stipulated in the same Paragraph.
  2. In the case where the Hotel has not requested the payment of the deposit as stipulated in Paragraph 2 of the preceding Article and / or has not specified the date of the payment of the deposit at the time the application for an Accommodation Contract has been accepted, the Hotel shall be treated as having accepted a special contract prescribed in the preceding Paragraph.

Article 5. Refusal of Accommodation Contracts

  1. The Hotel may not accept the conclusion of an Accommodation Contract under any of the following cases:
    1. When the application for accommodation does not conform to provisions of these "Terms and Conditions";
    2. When the Hotel is fully booked and no room is available;
    3. When the Guest seeking accommodation is deemed liable to conduct himself / herself in a manner that will contravene the laws or act against the public order or good morals in regard to his / her accommodation;
    4. When the Guest seeking accommodation is deemed to be a member of or be linked to a crime syndicate, organized crime groups or any antisocial organizations.
    5. When the Guest seeking accommodation can be detected as a member of or having relationship with a corporation or other groups of which business activities are under control of a crime syndicate or organized crime groups.
    6. When the Guest seeking accommodation is a member of or having relationship with a corporate company which its director is proven to be a member of an organized crime syndicate.
    7. When the Guest seeking accommodation has used violence in making demands of the accommodation facilities or its employees, or has requested the Hotel to assume an unreasonable burden.
    8. When the Guest seeking accommodation can be clearly detected as carrying an infectious disease;
    9. When the Hotel is unable to provide accommodation due to natural calamities, malsfunction of the facilities and /or other unavoidable causes; or
    10. When the Guest seeking accommodation deemed liable to behave in a manner that will trouble other Guests of this Hotel or behaves in such a manner, due to intoxications or other causes (When the provisions of Article 4 of the Enforcement Ordinance for the Aichi Prefectual Hotel Business Law is applicable)
    11. When the Guest seeking accommodation is liable to constitute a nuisance to other Guests because of conspicuously unclean personal appearance or clothing; or
    12. When it is proven that the Guest seeking accommodation has no financial ability to compensate for the services.
    13. When it is feared that the Guest seeking accommodation is carrying hazardous articles, prohibited items and others alike which may cause disturbance to other Hotel guests.
    14. Otherwise, when the Hotel admits it as not appropriate.

Article 6. Right to cancel Accommodation Contracts by the Guest

  1. The Guest is entitled to cancel the Accommodation Contracts by notifying the Hotel.
  2. In the case where the Guest has cancelled the Accommodation Contract in whole or in part due to causes for which the Guest is liable (except in the case where the Hotel has requested the payment of the deposit during the specified period as prescribed in Paragraph 2 of Article 3 and the Guest has cancelled before the payment), the Guest shall pay cancellation charges as listed in the Attached Table No.2.
  3. In the case where the Guest does not appear by 8 p.m. on the accommodation date (2 hours after the expected time of arrival if the Hotel is notified of it) without an advance notice, the Hotel may regard the Accommodation Contract as being cancelled by the Guest.

Article 7. Right to Cancel Accommodation Contracts by the Hotel

  1. The Hotel shall be entitled to terminate the Accommodation Contract when it determines that a situation falls under any of following cases;
    1. When the Guest is deemed liable to conduct and / or has conducted himself / herself in a manner that will contravene the laws or act against the public order and good morals in regard to his / her accommodation;
    2. When a guest can be clearly detected as carrying an infectious disease;
    3. When the Hotel is unable to provide accommodation due to natural calamities and / or other unavoidable causes.
    4. When the Guest is deemed to be a member of or be linked to a crime syndicate, organized crime groups or any antisocial organizations.
    5. When the Guest has relationship with a corporate company or an organization which is detected to be under control of a crime syndicate or organized crime group(s) in its business activities.
    6. When the Guest has relationship with a corporate company or an organization which is proven to employ a director who is a member of an organized crime syndicate.
    7. When the Guest has used violence in making demands of the accommodation facilities or its employees, or has requested the Hotel to assume an unreasonable burden.
    8. When the Guest is deemed liable to behave in a manner that will trouble other Guests of this Hotel or behaves in such a manner, due to intoxication or other causes. (When the provisions of Article 4 of the Enforcement Ordinance for the Aichi Prefectural Hotel Business Law is applicable); or
    9. When the Guest is liable to constitute a nuisance to other Guests because of conspicuously unclean personal appearance or clothing; or
    10. When the Guest does not observe the rules prohibiting certain actions specified under the House Regulations stipulated by the Hotel (restricted to prohibitions deemed necessary in order to prevent fires), such as mischief to the fire fighting facilities.
    11. When it is proven that the Guest has no financial ability to compensate for the services.
    12. When it is feared that the Guest is carrying hazardous articles, prohibited items and others alike which may cause disturbance to other Hotel guests.
    13. When the Guest otherwise fails to abide by the House Regulations established by the Hotel; or
    14. When the Guest does not abide by the terms and conditions of the Accommodation Contract in ways other than those indicated above.
  2. In the case when the Hotel has cancelled the Accommodation Contract in accordance with the preceding Paragraph, the Hotel shall not be entitled to charge the Guest for any of the services which he / she has not received.

Article 8. Registration

  1. The Guest shall register the following particulars at the Reception of the Hotel on the day of accommodation.
    1. Name, age, sex, address and occupation of the Guest(s);
    2. Except in the case of Japanese national, nationality, passport Number, port and date of entry in Japan;
    3. Date and estimated time of departure; and
    4. Other particulars deemed necessary by the Hotel
  2. In the case where the Guest is not Japanese national and who does not hold home address in Japan will be requested to present and submit a copy of their passport.
  3. In the case where the Guest intends to pay his / her Accommodation Charges prescribed in Article 11 by any means other than cash in Japanese currency, such as coupons or credit cards, such means of payment shall be shown in advance at the time of the registration prescribed in the preceding Paragraph.

Article 9. Occupancy Hours of Guest Rooms

  1. The Guest is entitled to occupy the contracted guest room of the Hotel from 3 p.m. on the day of registration until 12 noon on the day of departure.
  2. The Hotel may, notwithstanding the provisions prescribed in the preceding Paragraph, permit the Guest to occupy the room beyond the check out time prescribed in the same Paragraph. In this case, extra charges shall be paid as follows;
    1. Up to 3 hours: 25% of the room charge
    2. Up to 6 hours: 50% of the room charge
    3. More than 6 hours: 100% of the room charge

Article 10. Observance of House Regulations

  • The Guest shall observe the House Regulations established by the Hotel, which are posted within the premises of the Hotel.

Article 11. Payment of Accommodation Charges

  1. The breakdown of the Accommodation Charges, etc. that the Guest shall pay is as listed in the attached Table No.1.
  2. Accommodation Charges, etc. as stated in the preceding Paragraph shall be paid at the Reception at the time of the Guest's arrival or upon request by the Hotel in Japanese currency, other means as shall be acceptable to the Hotel such as coupons or credit cards.
  3. Accommodation Charges shall be paid even if the Guest voluntarily does not utilize the accommodation facilities once such facilities have been made available to him / her by the Hotel.

Article 12. Liabilities of the Hotel

  1. The Hotel shall compensate the Guest for the damage if the Hotel has caused such damage to the Guest in the fulfillment or the nonfulfillment of the Accommodation Contract and / or related agreements. However, the same shall not apply in case where such damage has been caused due to reasons for which the Hotel is not liable.
  2. The Hotel is covered by a Hotel Liability Insurance in order to deal with unexpected fires and / or other disasters.

Article 13. Handling when unable to provide Contracted Rooms

  1. The Hotel shall, when unable to provide contracted room(s), arrange accommodation of the same standard elsewhere for the Guest insofar as practicable with the consent of the Guest.
  2. When arrangement of other accommodation cannot be made under the provisions of preceding Paragraph, the Hotel shall pay the Guest a compensation fee equivalent to the cancellation charges and the compensation fee shall be applied to the reparation. However, when the Hotel cannot provide accommodations due to causes for which the Hotel is not liable, the Hotel will not pay the compensation fee to the Guest.

Article 14. Liability of Hotel for Possessions of Guests

  1. The Hotel shall be liable for the loss of or destruction of the possessions of guest only if such loss or destruction is the result of willful or gross negligence by the Hotel. The Hotel shall be liable to the Guest for the loss of, or damage to the possessions of the Guest for an amount limited to the Fair Market Value of such possessions or ¥150,000 whichever is lower.
  2. The Hotel does not keep money, negotiable instruments, jewelry, important documents and any other item which has substantial monetary value. The Hotel's Safe Deposit Boxes are available. The Hotel shall be liable to the Guest for the loss of or damage of such valuables in an amount limited to ¥150,000 per period of room rental except in extreme cases.

Article 15. Custody of Baggage and / or Belongings of the Guest

  1. When the baggage of the Guest is brought into the Hotel before his / her arrival, the Hotel shall be liable to keep and to hand it over to the Guest at the Reception at the time of his / her check-in only if the Hotel has agreed to do so in advance.
  2. When the baggage or belongings of the Guest are found left behind after his/hercheck-out, the article shall be kept by the Hotel for a certain period of time and after that be handled according to the law.
  3. The baggage of the hotel guest in case of previous Paragraph 2 or the responsibility of this hotel about the safekeeping of the accounterment shall follow the regulations of the preceding article.

Article 16. Liability in regard to Parking

  1. The Hotel shall not be liable for theft, loss or damage to and in vehicles and equipment or fixtures associated therewith or articles loaded thereon left in our contract parking lot.
  2. The Hotel shall not be liable for any of such damages suffered by a user of our contract parking lot that is attributable to a behavior of other users or of any other persons in the parking lot or that is caused by vehicles or equipment or fixtures associated therewith or articles loaded thereon in our contract parking lot, or for any other damage suffered as a result of any event occurred in our contract parking lot.

Article 17. Liability of the Guest

  • The Guest shall compensate the Hotel for any damage caused intentionally or through negligence on the part of the Guest.

Article 18. Communication via Electronic Network

  • When the Guest intends to use the communication system via electronic network provided by the Hotel (hereinafter referred to as "Electronic Network"), the Guest shall follow the Rules and Regulations for Communication via Electronic Network separately specified by the Hotel.

Article 19. Indemnity

  1. Please be aware that Guests are liable for any use of the Electronic Network provided by the Hotel.
  2. The Hotel shall not be liable for any possible damage that may be caused by a systems failure or any other reasons while the Electronic Network provided by the Hotel is being used. In addition, the Guest shall be required to compensate the Hotel and third parties for any possible damage caused by an inappropriate use by the Guest of our Electronic Network.

Article 20. Governing Language

  • These terms are provided in both Japanese and English. In case of a discrepancy between the Japanese and the English, the Japanese version will take precedence.

Article 21. Jurisdiction and Applicable Laws

  • Litigation arising from the Terms & Conditions for Accommodation contract will be resolved in the courts in the jurisdiction of the Hotel and in accordance with Japanese law.

Table No.1: Break down of Accommodation Charges, etc.
(Ref. Paragraph 1 of Article 2 and Paragraph 1 of Article 12)

    Contents
Total Amount to be paid by the Guest Accommodation Charge (1) Basic accommodation charge
{Room Charge(or Room Charge + Meals)}
Extra Charge (2) Meals & Drink and Other Expenses
Taxes (3) Consumption Tax
Taxes are calculated on ¥1, fractions ignored.
Remarks:

Those charges are subject to change to revisions of the Tax Laws concerned.
The above Basic Accommodation charge is based on the room tariff specified by the Hotel.

Table No.2: Cancellations and Charges
(Ref. Paragraph 2 of Article 6)

Contracted Number
of Guests
Date when Cancellation of Contract is Notified
No Show Accommo-
dation Day
1 Day Prior
to Accommo-
dation Day
9 Days Prior
to Accommo-
dation Day
20 Days Prior
to Accommo-
dation Day
Individual 1 to 14 100% 80% 20% - -
Group 15 to 99 100% 80% 20% 10% -
100 and more 100% 100% 80% 20% 10%
Remarks:
  1. The percentages signify the rate of cancellation charge to the Basic Accommodation Charges. For "Package" accommodations, these values are the rates to the full amount of the package.
  2. When the number of days contracted is shortened, it shall be deemed as cancelled as of the first day under the Contract and the cancellation charge for the first day shall be paid by the Guest, regardless of the date of cancellation during the accommodation.
  3. Other than set forth in Table No. 2, any different cancellation charges may be specified in an individual accommodation contract, if any.

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